The Roster Hub

TheRosterHub
The Real-Time Collaboration Hub for Transfer Portal RecruitingThe portal opens. Your staff is scattered. Your whiteboard isn't going to cut it.---Coming Soon---The Way Most Coaching Staffs Manage the Transfer Portal Is BrokenThe window opens. Within hours, hundreds of players have entered the portal. Your assistants are working their phones. Your staff is spread across the country. Your head coach needs to know right now — who are we targeting, who has been contacted, who is visiting, who is off the board.And right now, you're managing all of it through group texts, shared spreadsheets, and a whiteboard that half your staff can't see.One Power Four general manager called portal season "an absolute s--t show." A Power Four director of player personnel compared it to "a legal tampering period in the NFL on steroids." These are people at programs with dedicated personnel departments, analytics firms, and multiple assistant directors of player personnel.Most programs have none of that. The burden falls on the coaching staff — the same coaches who are also running practices, managing existing players, and handling a dozen other fires simultaneously. They can't monitor every portal entry. They can't coordinate fast enough. And they settle for whoever says yes first because they don't have the right tool to move faster.Programs don't lose portal recruits because they weren't interested. They lose them because they weren't organized.---Introducing TheRosterHubTheRosterHub is a real-time collaboration platform built for transfer portal recruiting — in every sport.TheRosterHub works for every sport with a transfer portal window — football, basketball, baseball, softball, soccer, lacrosse, volleyball, hockey, wrestling, swimming, track, and every other NCAA sport navigating portal season.It gives your entire coaching staff — head coach, assistants, and recruiting staff — one centralized hub to manage every portal prospect through your recruiting workflow, from initial identification through commitment, with every coach working from the same live board at the same time.Load your entire portal board in minutes — paste your target list from 247Sports or On3 into our simple import template and your entire staff is working from the same live hub before the first call gets made.---What TheRosterHub DoesEvery coach gets their own login
Head coaches, assistants, and recruiting staff each get their own individual account — standard, not optional. No shared passwords, no confusion about who updated what. Every note, rating, and contact log is attributed to the coach who made it. Unlimited staff members per portal window at no additional cost.Load your entire portal board instantly
Import your full list of portal prospects in minutes using our simple spreadsheet template — pull names from 247Sports or On3, paste them in, and upload. Every coach on your staff sees the same live board immediately. No more texting updates back and forth or working off different versions of the same spreadsheet.Assign prospects to coaches
Assign specific portal prospects to specific staff members for contact, evaluation, and relationship management. Every coach knows exactly who they own. Nothing falls through the cracks. The head coach always knows who is working which prospect and what the current status is — without making a single phone call.Track every prospect's status in real time
Status dropdowns show exactly where every prospect stands — Evaluating, Contacted, Visit Scheduled, Offered, Committed, or Passed. The head coach sees the entire board at a glance, updated live by the staff doing the work.Capture notes and evaluations per prospect
Every coach adds their evaluation, contact notes, and flags directly to each prospect's record. The head coach sees everything in one organized view — not buried in a group text from three days ago or written on a whiteboard in a room half the staff isn't in.Custom rating system for your program
Configure TheRosterHub to match how your staff evaluates talent. Whether you grade by position fit, scheme fit, eligibility, NIL expectations, or your own custom criteria — the rating system adapts to your process, not the other way around.Custom fields for the data your staff needs
Add whatever information your program tracks — position, eligibility remaining, academic status, prior school, film links, NIL range, visit availability. Every field is configurable to match your sport and your recruiting workflow.Real-time collaboration across your entire staff
Your assistant is on the road. Your head coach is in a meeting. Another coach just got off the phone with a prospect. Everyone updates the same hub simultaneously. No lag, no version control, no "did you see my text?" The head coach can message the staff in real time, flag priority targets, and monitor the board from anywhere.Color-coded commitment decisions
Move prospects through your board quickly with color-coded designations — your entire staff sees at a glance who is a priority target, who has been offered, who has committed, and who is off the board.Document and film attachment per prospect
Attach film, transcripts, medical records, and any other evaluation materials directly to each prospect's record. Everything your staff needs to make a decision lives in one place — not scattered across email threads and Dropbox folders.Clean PDF export per prospect
Generate a clean summary of any prospect — all evaluations, notes, ratings, contact history, and attached materials — with one click, ready for staff meetings or head coach review.Full portal class export
When the window closes and your roster is set, export a complete record of every prospect your staff evaluated — who you contacted, what you found, what you offered, and what decisions were made. Your recruiting record, clean and complete, every portal season.---Built for the Coaching Change Window TooWhen a head coach leaves, the transfer portal opens within days — regardless of sport or time of year. A brand new coaching staff arriving mid-cycle has zero infrastructure, zero existing systems, and days to evaluate and sign portal transfers while simultaneously hiring assistants and installing a new system.TheRosterHub was built for exactly that moment. Your new staff can be working from a shared live board within hours of arriving on campus — no setup, no IT department, no training required. Upload your target list, assign your coaches, and start moving.---Who This Is ForTheRosterHub is built for programs that compete in the portal without a dedicated personnel department — in every sport.Group of Five and mid-major programs where the coaching staff manages portal recruiting alongside everything else — TheRosterHub gives you the coordination infrastructure that Power Four programs pay multiple full-time personnel directors to provide.FCS, Division II, and NAIA programs entering the portal or scaling up portal activity — TheRosterHub gets you organized and competitive without enterprise software complexity or cost.Head coaches in any sport who need a real-time view of their entire portal board without chasing down their staff for updates.New coaching staffs arriving mid-season or mid-cycle who need to be operational immediately with no ramp-up time.Recruiting coordinators managing the logistics of a portal window across a full coaching staff scattered across the country.If your staff is managing portal season through group texts, spreadsheets, and a whiteboard — in any sport — and you've ever lost a portal recruit because the right coach didn't have the right information at the right moment — TheRosterHub was built for you.---The DifferenceTheRosterHub is not a year-round CRM that takes months to implement and requires a dedicated administrator. It is not a recruiting database trying to compete with 247Sports or On3. And it is not a spreadsheet.It is a purpose-built, coaching-staff-designed collaboration hub that your program can be using on the first day of the next portal window — in any sport — with the speed and simplicity that the portal demands.Power Four programs have GMs, analytics firms, and dedicated personnel departments. TheRosterHub gives everyone else the same coordination advantage — at a price that fits any program's budget.---TheRosterHub is launching soon.We are currently speaking with coaching staffs and athletic directors across all sports who want to be among the first to use the platform — and whose input will shape the final product.If you manage transfer portal recruiting and want to learn more, get early access, or tell us what you need this product to do — we want to hear from you.Contact Dan Johnson: [email protected]---TheRosterHub is a product of JS Applications, the team behind JurorSearch — the leading real-time collaboration platform for jury selection used by trial attorneys and litigation teams nationwide.TheRosterHub. The hub your coaching staff needs when the portal opens.